It can feel as though the pressure is mounting as your workload increases; it’s easy to feel overwhelmed by this. So it is important that you correctly organize your workload to work effectively and make significant progress.
- Goals
Breaking down goals into smaller, more achievable ones can increase productivity and help you see progress much easier. Having a lot of small goals makes you feel accomplished as you can directly see your progress. Having goals increases productivity because people often procrastinate when they are supposed to work as they spend time trying to work out exactly what to do.
- Organisation
Organize your workload so you can use your time more efficiently. By prioritizing short-term tasks and making sure you clearly set out an order to which you must complete them. Prioritizing tasks means that you already have a clear plan to follow when deciding to set to work and start straight away.
- Prioritize
Distinguish the difference between tasks that need doing and tasks that don’t. By figuring out which tasks are obsolete, you can eradicate them; this frees up even more time for you to do the work that does need doing. There are plenty of shortcuts and ways to automate processes that can also save you time. It would be best if you made this distinction; otherwise, you might find yourself wasting valuable time on tasks that don’t actually need to be completed.
- Time management
It is important to start with the most difficult tasks; these require more time, energy, and effort, so it is better to get these done when you are performing at your best than saving them for the end of the day.
If you are the kind of person that has a peak of motivation at a certain time each day, use this time to perform the hardest tasks, and you will find your workload immediately feels easier.
- To-do lists
A great way to organize your workload is to create two to-do lists, one which is updated regularly and updated daily.
Your long-term to-do list should include details of every single task you have to do, and I mean everything. By creating such a big list, you can then sort it into two categories, jobs that need doing in the next 7 days and other jobs. By creating a 7-day list, you can prioritize (sometimes color-coding helps) the jobs you have for the next 7 days and when they’re due.
Your other to-do list should be everything that you have to do tomorrow. By creating a to-do list the day before, you are already setting yourself up to succeed. It’s far better when you are about to start work to have a list already written that you can work through instead of spending half an hour figuring it out and wasting valuable working time.
